Rent receipt template: required details and FCFA example

Updated on 2026-11-11

A rent receipt proves that the tenant paid the full rent for a period. For the tenant it is proof of address and payment; for the landlord it is a reliable history if a disagreement arises. It must be accurate, dated and signed.

Rent receipt or payment acknowledgement?

Issue a rent receipt when the rent for the period is paid in full. If the tenant pays only part, give an acknowledgement showing the sum received and the balance owed. Do not issue a rent receipt for an incomplete payment: it would suggest the period is settled.

Details to include

Name and contact details of the landlord (or appointed manager).
Tenant’s name.
Exact address of the rented property.
Period covered, for example “October 2026”.
Rent amount and, separately, any charges.
Total amount received, in figures and ideally in words.
Payment date and method (cash, Orange Money, MTN MoMo, transfer).
Issue date and the landlord’s signature.

Template to copy

RENT RECEIPT — Period: October 2026.

I, the undersigned [landlord’s name], landlord of the property at [address, neighbourhood, city], confirm receipt from [tenant’s name] of FCFA 60,000 (sixty thousand CFA francs) for the rent and charges for October 2026, broken down as follows: rent FCFA 55,000, charges FCFA 5,000.

Payment received on [date] by [payment method]. Signed in [city] on [date]. Landlord’s signature.

This receipt replaces any acknowledgements given for part-payments for this period.

Good practice

Issue one receipt per period, even when several months are paid in advance.
Keep a copy of every receipt issued.
Do not mix the security deposit and rent on the same receipt.

Generating receipts with Kojew

In Kojew, the receipt is ready as soon as the rent for the period is fully paid: property details, period, amounts and the landlord’s signature are added automatically to a PDF. Receipts are included in the free plan for up to 2 properties; with a paid plan, tenants also find them in their portal.

Frequently asked questions

Can a rent receipt be sent by WhatsApp or email?

Yes, a signed PDF sent by WhatsApp or email is convenient and leaves a record. Keep a copy of everything you send.

How do I issue receipts when several months are paid in advance?

Issue one receipt per month covered, mentioning the date the advance was received. This keeps a month-by-month history.

Put this guide into practice in Kojew

Free for up to 2 properties, with no time limit and no bank card.

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These guides are for information only and do not replace advice from a legal professional (lawyer, notary, bailiff). Rules may change: check them before any important decision.