Moving from Excel to rental management software

Updated on 2026-11-11

A spreadsheet is enough for one or two properties. Beyond that, broken formulas, duplicates and versions shared over WhatsApp make tracking fragile. Rental management software links properties, leases, payments and documents.

Signs it is time to switch

You can no longer see at a glance who owes what.
Several versions of the same file are circulating.
Preparing a receipt or reminder takes more than ten minutes.
You need to share tracking with a relative or partner.

Criteria for choosing software

Good rental management software should save you time without locking you in. Before choosing, check that it handles your currency and local practices.

Rent in FCFA, partial payments and months paid in advance.
Receipts and leases generated from data you have already entered.
Access on your phone, including on a limited connection.
Sharing with a relative or partner, with suitable permissions.
Export of your data at any time, without hidden fees.

Gather the right data

Before importing, collect in a single file: properties (name, city, neighbourhood, rent), tenants (name, phone, email), lease start dates and payment history for recent months. One row per item, without merged cells.

Clean up before importing

Remove duplicates, standardise dates (day/month/year) and amounts (no spaces or “FCFA” in cells). Check totals per property: they will be your control point after the import.

Check after the import

Compare the outstanding balance per property between the old file and the software. If there is a gap, fix the source rather than adding balancing lines. Keep the old file as a read-only archive.

Importing into Kojew

Kojew’s Excel import offers a check before confirmation: each row is verified, errors are flagged and nothing is saved without your approval. You can export your data at any time afterwards.

Frequently asked questions

Can I go back to Excel later?

Yes. Plans include exports, and you can request an export of your data at any time. Your data belongs to you.

How long does migration take?

For a few properties, allow an hour to gather and clean the file, then a few minutes for the import and checks.

Put this guide into practice in Kojew

Free for up to 2 properties, with no time limit and no bank card.

Start for free

These guides are for information only and do not replace advice from a legal professional (lawyer, notary, bailiff). Rules may change: check them before any important decision.